Ashvin AI

The FinancialOperating System forDME Providers

Fewer Denials. Faster Cash flow.

Because in the AI age, you shouldn't have to wait months to get ROI, especially from your financial OS

$7.3M
Orders cleared (Month to date)
17min
Avg. Order clearance time
94.2%
Collection rate
8.1%
Denial rate

Built for DME Providers,
By DME Experts

Every feature is designed to solve the real challenges DME providers face daily, from referral processing to insurance verification and patient setup.

Same-Day Patient Setup

Clear referrals in minutes and get patients set up with devices the same day, eliminating the typical 7-10 day wait time.

Payment Certainty

Remove uncertainty around insurance benefits with real-time financial clearance. Know exactly who will pay and how much before you deliver equipment.

Eliminate Demographic Errors

Put demographic errors that cause 50% of claim denials behind you with automated data validation and verification.

No More Fax Wrangling

Automation replaces manual fax processes, streamlining referral management and reducing administrative burden.

Outcomes, Not Workflows

Cleared Orders written directly into your EHR, ensuring seamless integration with your existing systems.

Comprehensive DME Coverage

Coverage across most DME product groups including PAP, Wheelchairs, Hospital Beds, and CGM for streamlined intake processes.

Transform Your DME Operations

Ashvin AI delivers immediate, measurable improvements to your DME business operations, from referral processing to cash flow optimization.

Improve First-Time Denial Rate

Reduce claim denials by up to 77% through automated demographic verification and real-time insurance validation.

Up to 77% improvement

Refocus Your Team

Free up to 70% of your intake team to focus on patient relationships and referral partnerships instead of paperwork.

70% team refocus

Accelerate Cash Flow

Process more volume with certainty and reduce time to payment through streamlined financial operations.

Real-time processing

Get Value Immediately

Go live and start seeing value within two weeks of signing up - no lengthy implementation cycles.

2 weeks to value

About Ashvin AI

Named after the Ashvins, twin gods associated with medicine, health, and healing, we're on a mission to be the enablers of modern healthcare commerce.

Our Origin - From Pickup Truck to Operating System

Our co-founder and CEO, Mathew Mammen, brings 20 years of experience in the DME field. He started as a DME provider selling medical equipment from his pickup truck - an experience that gave him firsthand knowledge of the challenges DME providers face every day.

After building his previous company - Prochant - to help DME owners like himself and scaling a software business - Somonoware (acquired by ResMed), he recognized that this generation of AI technologies presented the perfect opportunity to solve the industry's core problems once and for all. That's when Ashvin AI was born.

20+
Years of DME experience
50+
DME partners

Our Mission

Improve patient experience and population health by reducing administrative burden in post-acute care.

Our Vision

Build the clearing layer for healthcare commerce so that every DME provider can exchange value in near real-time with absolute certainty.

Customer Success Story

See how one of our DME partners transformed their operations and achieved remarkable results with Ashvin AI.

Case study coming soon

From 7-Day Delays to Same-Day Setup

We're preparing a detailed case study showcasing how one of our DME partners transformed their entire operation using Ashvin AI. This real-world example will demonstrate the measurable impact on patient satisfaction, operational efficiency, and financial performance.

What the case study will cover:

Complete operational transformation timeline
Before and after metrics comparison
Staff efficiency improvements
Referral source satisfaction improvements
Financial impact and ROI analysis
77%
Denial rate improvement
1-Day
Patient setup time
$470k
Annual savings
33%
Increase in staff efficiency

"With Ashvin, our denial rates have dropped dramatically, our staff is more efficient, and patients receive their equipment the same day. Not to mention the positive change this has had on our referral relationships. Ashvin has identified inefficiencies in our existing processes, and addressing them has begun to improve the business overall. It's rare to find technology that delivers this kind of impact so quickly."

Regional DME Director
Multi-location DME Provider

Understanding the Financial Operating System for Healthcare

Learn how Ashvin AI's Financial OS differs from traditional healthcare software and why it's specifically designed for DME providers.

A financial OS is an end-to-end platform that manages the entire referral-to-cash lifecycle in one place. Instead of stitching together siloed tools (fax parsing, insurance verification, billing software), it acts as a single source of truth: every referral, pre-authorization, coverage check, proof-of-delivery, and claim lives in one system, actionable in real time. This reduces denials, accelerates payment cycles, and ensures cash certainty.
An EHR (Electronic Health Record) is designed to store and manage clinical data — patient charts, medical histories, prescriptions, and care notes. It's the system of record for care delivery. A Financial OS, by contrast, is built to manage financial and operational data — referrals, insurance checks, order clearance, claims, and payments. It's the system of record for healthcare commerce. EHRs may integrate with billing tools, but they are not designed to optimize cash flow, reduce denials, or accelerate financial operations. A true financial OS ensures providers are "clear to ship" in hours and "clear to cash" in days.
Margins are shrinking, payor complexity is increasing, and manual processes are no longer sustainable. Without a financial OS, providers face: Lost revenue (only 85–90% of claims collected). Slow cash flow (50–60 day payment cycles). High rework (demographic and coverage errors causing denials). Referral delays (patients waiting 1–2 weeks for devices). With a financial OS, providers gain faster starts-of-care, fewer denials, and predictable cash flow — essential advantages as competitive bidding returns and margin compression accelerates.
Day one ROI comes from reducing manual work. A financial OS eliminates fax wrangling, repetitive verification tasks, and fragmented document handling. This allows providers to: Run leaner revenue cycle teams. Reallocate staff to higher-value roles. Operate with clarity and accountability — knowing exactly how many referrals came in, how many cleared, what's on hold, and when payments will hit. The result is fewer surprises and faster cash velocity.
Providers using Ashvin's financial OS have already seen: 77% improvement in first-time denial rates. 33% increase in FTE efficiency. Same-day device setup for patients (vs. 7–10 days). Cash in days instead of weeks. By owning the financial source-of-truth, DME providers secure a defensible advantage in growth, referral satisfaction, and financial stability.
Do you remember BloombergGPT? Neither do most people. It was an attempt at building a custom LLM from scratch for Finance. It was left in the dust by the exponential improvements in massively funded, generalist models, such as OpenAI's. Data extraction from healthcare documents is a solved problem and has 99%+ accuracy with generalist LLMs. All the interesting problems in DME are in other areas.
No — a financial OS integrates with your existing EHR and billing systems. Instead of replacing them, it overlays a unified layer of intelligence and automation across fragmented workflows. Think of it as the "operating system" that brings together referrals, payor rules, eligibility, prior authorizations, claims, and payments into a single flow. Your staff can still work in the systems they know, but without the friction, manual rework, and delays.
Ashvin is outcome-driven: there are no upfront costs and no long implementation timelines. The platform is live within two weeks, and Ashvin only makes money when providers do. This alignment removes financial risk for providers and ensures our incentives are fully tied to customer results — faster cash, fewer denials, and better patient experiences.
Intake is only the front door. Faster documents don't guarantee faster payments. Without a financial operating system that spans the RCM lifecycle, denials still pile up, cash remains delayed, and patients wait. Ashvin delivers financial certainty end-to-end: clear to ship in hours, clear to cash in weeks.
Absolutely! Of course, if you are relying on products built before the Generative AI paradigm, then that won't be the case.

Trusted by DME Providers Across the Country

See how leading DME providers are transforming their operations and improving patient outcomes with Ashvin AI.

Serving DME providers in 20+ states

"

BHC is proud to partner with Ashvin AI as we continue to transform our intake and order processing operations. We have gone from order bottlenecks to clearing orders for delivery and setup within minutes, allowing us to provide more equipment the same day and enhancing our already best in class delivery capabilities. Ashvin has freed up valuable time for our team members across three states to focus on what they do best - providing excellent service and products to our customers.

Joel Gallion
President
Bellevue Healthcare - Idaho, Oregon, Washington
Bellevue Healthcare
"

Ashvin's time to value was immediate. The very next day after signing the contract, our first sales order was processed seamlessly, proving how quickly the platform could deliver results. Within just six weeks, Ashvin was already enabling patient setups across seven different product groups. The new level of standardization and automation in our intake process have not only streamlined operations but also elevated overall efficiency and confidence across our teams.

Jeff Rukas
President
Blackburn's - Pennsylvania
Blackburn's
"

We couldn't be happier with the transformation Ashvin has driven across our organization. In an incredibly short time, our team's productivity has surged by over 33%, while patient setup times have been slashed by a staggering 80%. The results speak for themselves — a faster, smarter, and more coordinated operation that's earning unprecedented praise from our referral partners and redefining our standard of care.

Jim Lehan
Vice President
Lehan Drugs - Illinois
Lehan Drugs
"

Ashvin has transformed how we manage intake. It not only streamlines demographic entry and insurance verification but, more importantly, ensures every referral meets payer-specific DME qualification and documentation requirements. The result is faster setups, cleaner claims, and financial confidence through first-pass payment success. With Ashvin, our team can focus on serving patients — knowing we'll be paid accurately and on time.

Aram Toomajian
COO
Hometown Healthcare - New York
Hometown Healthcare
"

BHC is proud to partner with Ashvin AI as we continue to transform our intake and order processing operations. We have gone from order bottlenecks to clearing orders for delivery and setup within minutes, allowing us to provide more equipment the same day and enhancing our already best in class delivery capabilities. Ashvin has freed up valuable time for our team members across three states to focus on what they do best - providing excellent service and products to our customers.

Joel Gallion
President
Bellevue Healthcare - Idaho, Oregon, Washington
Bellevue Healthcare
"

Ashvin's time to value was immediate. The very next day after signing the contract, our first sales order was processed seamlessly, proving how quickly the platform could deliver results. Within just six weeks, Ashvin was already enabling patient setups across seven different product groups. The new level of standardization and automation in our intake process have not only streamlined operations but also elevated overall efficiency and confidence across our teams.

Jeff Rukas
President
Blackburn's - Pennsylvania
Blackburn's
"

We couldn't be happier with the transformation Ashvin has driven across our organization. In an incredibly short time, our team's productivity has surged by over 33%, while patient setup times have been slashed by a staggering 80%. The results speak for themselves — a faster, smarter, and more coordinated operation that's earning unprecedented praise from our referral partners and redefining our standard of care.

Jim Lehan
Vice President
Lehan Drugs - Illinois
Lehan Drugs
"

Ashvin has transformed how we manage intake. It not only streamlines demographic entry and insurance verification but, more importantly, ensures every referral meets payer-specific DME qualification and documentation requirements. The result is faster setups, cleaner claims, and financial confidence through first-pass payment success. With Ashvin, our team can focus on serving patients — knowing we'll be paid accurately and on time.

Aram Toomajian
COO
Hometown Healthcare - New York
Hometown Healthcare

Seamlessly Integrates with
Your Existing Systems

Ashvin AI works with your current DME management systems. No need to replace what's already working – we enhance what you have.

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Bonafide powered by WellSky logo
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Niko Health logo
TIMS logo

Upgrade your DME operations in weeks

See how Ashvin AI fits into your existing systems and accelerates productivity from day one.